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6 month contract Administrator & Logistics Assistant

we are looking for SAP or ISO but will consdier if you have not

About the role:

We’re recruiting for an Administrator & Logistics Assistant in our Electronics Department on a full-time, 6-month Fixed Term Contract (although there may be the possibility of a further 3 or 6 month extension, but we can’t say right now).

Specific Duties and Responsibilities:

Repair Administration
Accurately administer, following the procedures and work instructions, all preventative maintenance , repairs and installation relating to the Electronics Repair Facility, utilising SAP systems and any other appropriate databases

Issue repair quotations and actively progress to conclusion

Raise any relevant paperwork and orders for repairs to be conducted off site

Loan Administration
Manage the issuing and receipt of electronic loan devices following the procedures and work instructions to ensure they are readily available and delivered in a timely manner

Ensure electronic loans are fully functional, annually serviced and have appropriate paperwork at all times

Perform stock take as required to ensure accurate stock management

Follow up on any outstanding loans

Advise manager of any discrepancies or non-availability to meet customer requirements

Stock Management
Order electronic repair stock based on requirements from engineers and stock levels - where appropriate liaise with Operation Director for approval - through raising Purchase Orders on the SAP system

Perform stock take as required to ensure accurate stock management

Issue stock to relevant transactions and also System Specialists

Hire Systems
Manage and administer hire systems in terms of invoicing, maintenance and delivery

Manage the collection and delivery of loans, repairs, replacement parts and any other associated items from the Electronic Repair Facility

Manage queries for technical support from all stake holders conclude or delegate to the appropriate member of staff

Manage any defined agreement whereby adherence to Service Level Agreements must be met including the logging and detailing of the call through a call log

Continuous Improvement
Develop and maintain knowledge of the company’s products and solutions

Increase and maintain knowledge on new products and devices in terms of functionality, repair, implementation and utilization

Skills, qualities and attributes:

Ability to operate using one’s own initiative

Excellent interpersonal skills with the ability to communicate at all levels including written, verbal and listening

Risk Awareness and attention to detail

IT Skills with the ability to use Microsoft office at a proficient level

Commercial awareness

Excellent customer service skills

Ability to prioritise

Technical skills:

Intermediate MS Word including mail merge

Intermediate MS Excel skills including manipulation of data

Experience of using MS PowerPoint presentations

Experience of using SharePoint an advantage

Experience if using databases an advantage 


To be considered for this vacancy, please click here to email us your CV.

Vacancies List:

“At Kingston Smith, we’ve worked with Caroline for over 20 years and I am very happy with the service we’ve received. She is always extremely helpful and quick to respond to vacancies. The high-calibre candidates she sources have helped us to build a very effective, expert workforce.”
- Maureen Penfold (Managing partner) 

"Caroline and the team have an extensive knowledge and background within the recruitment sector and work with a wide network of people with a range of job disciplines. They work effectively and are quick to put forward candidates who closely match what we’re looking for. After working with them for the past 15 years - I couldn’t recommend them enough!"
- Garry Payne (Head of HR)