Timely booking and processing of Purchase Invoices into the ERP accounting system to ensure they are allocated and coded to the correct expense account, and are paid in-line with credit terms. ? Completing regular payment runs and ensuring that any problems are communicated to line manager and suppliers promptly. ? Ensure effective management of the Purchase Ledger Book and timely review of the Aged Creditors Report and resolution of disputed/old items within the report. ? To update the Supplier Database in the ERP Accounting system promptly when changes occur. Ensuring company policy is followed with regard to the creation of new /amendment of master data such as change of bank details, change of address etc. ? Monthly Reconciliations at the Month-End of the Petty Cash and Bank Accounts and resolving promptly old items. ? Maintaining forecasting model of the liquidity position of the company to ensure sufficient availability of cash for payment ? Purchase Order Management to ensure that Purchase Invoices received are effectively matched to PO’s, resolving any discrepancies thereto via discussion with suppliers and relevant department involving contact with senior management team. ? Conducting periodic reviews on the Aged Creditor position with the Management accountant covering matters relating to Accruals, unallocated PO’s, disputes, and any other matter relating to the control over liabilities ? Processing of Employee Expenses and any issues are rectified promptly to prevent delay in payment and in accordance with Staff Expense Policy. ? Management of the Company Credit Card Statements. ? Assisting staff with duties including but not exclusive to; answering the telephones, organising the post and taking messages for staff who are not in the office. ? Timely preparation and submission of VAT and other Government declarations including . Assistance in the finalisation of Corporation Tax and Employee taxation compliance matters ? Actioning certain month end routines at the direction of the Management Accountant ( e.g. Accruals preparation, Control Accounts Reconciliations ) ? Helping with any other activities which may be necessary to facilitate the smooth running of the department and business ?
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“At Kingston Smith, we’ve worked with Caroline for over 20 years and I am very happy with the service we’ve received. She is always extremely helpful and quick to respond to vacancies. The high-calibre candidates she sources have helped us to build a very effective, expert workforce.”
- Maureen Penfold (Managing partner)
"Caroline and the team have an extensive knowledge and background within the recruitment sector and work with a wide network of people with a range of job disciplines. They work effectively and are quick to put forward candidates who closely match what we’re looking for. After working with them for the past 15 years - I couldn’t recommend them enough!"
- Garry Payne (Head of HR)