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Main purpose of job:

Provide administrative support to other members of staff, assist with the efficient running of the office. This is a general overview of the responsibilities for this post and you may be asked to only complete a selection of these tasks.

Co-ordinate agendas/appointments

Co-ordinate phone calls and correspondence (e-mail, letters etc.)

Create and update records and databases with relevant information

Place lunch orders for meetings when necessary

Submit reports and prepare documents as assigned

Book and prepare meetings rooms as requested

Assist colleagues whenever necessary

To take reasonable care for the health and safety of him/herself and of other persons who may be affected by their acts and omissions and co-operate with management to enable management to carry out their responsibilities under the Health and Safety at Work etc Act. Employees have equal responsibility with the company for health and safety at work.

This organisation is committed to safeguarding and promoting the welfare of children and young people and you are expected to share this commitment.

any other duties that could reasonably fall within the scope of this post.


Educated to a AS/NVQ Level 2 standard

RSA Typing or typing speed of no less than 35 words per minute

2 years administration work experience in an office environment

Experience of utilising a range of IT programmes and maintaining database systems

A good knowledge of Microsoft Office, Word, Excel & Outlook


Ability to work with a degree of autonomy, in a flexible and creative manner, whilst observing polices and procedures

Ability to work as part of a team

Ability to assimilate new technology and systems quickly

Attention to detail and the ability to complete work accurately and to deadlines


Willingness to contribute to effective supervision

Willingness to undertake training

Commitment to carrying out all agency responsibilities in an anti-discriminatory manner

A flexible approach to work

Ability to self motivate and work on own initiative

Be pro-active, enquiring, enthusiastic


To be considered for this vacancy, please click here to email us your CV.

Vacancies List:

“At Kingston Smith, we’ve worked with Caroline for over 20 years and I am very happy with the service we’ve received. She is always extremely helpful and quick to respond to vacancies. The high-calibre candidates she sources have helped us to build a very effective, expert workforce.”
- Maureen Penfold (Managing partner) 

"Caroline and the team have an extensive knowledge and background within the recruitment sector and work with a wide network of people with a range of job disciplines. They work effectively and are quick to put forward candidates who closely match what we’re looking for. After working with them for the past 15 years - I couldn’t recommend them enough!"
- Garry Payne (Head of HR)