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HR & Payroll Officer

Job Role:

  • Updating of HR & Payroll systems and files as required
  • All personnel files (electronic and paper) are up to date and in line with Data Protection Regulations
  • With the HR Manager to contribute MCF and data to external benchmarking surveys and present analysis to HR Director.
  • Support and guidance is provided for all non-management recruitment
  • Candidates are interviewed in line with policy to ensure the right values, skills and experience are fully evaluated
  • Organising interview schedules for head office vacancies and booking rooms
  • Employee relations matters are handled sensitively, confidentially and in a timely way
  • Support and guidance to first line managers for matters relating to capability, disciplinary and grievance
  • Providing a confidential environment to employees to enable them to discuss matters of concern to them
  • Guidance and support in respect of maternity, paternity and parental leave
  • Updating of HR & Payroll systems and files as required
  • Ensure payroll procedures are followed to meet the delivery of an accurate and secure payroll service
  • Ensure all relevant new starters, leavers and changes have been verified
  • Ensure all pay data has been obtained from the internal systems and provided to the outsourced payroll supplier using a secure environment
  • Update pay rates
  • Ensure payslips have been issued on time to employees
  • Ensure P60s have been issued on time to employees
  • Making sure the day to day management of the relationship with the outsourced payroll service delivery team is effective
  • Supporting the HR Team with regular service reviews
  • To administer all benefits including the private medical, cash plan and dental schemes for eligible staff
  • To ensure that all eligible staff are provided with relevant pension scheme information and the broker/pension provider has been informed
  • To ensure broker/pension provider is notified of starters and leavers

Essential skills:

  • Excellent verbal and written communication skills
  • Comprehensive Excel skills
  • Highly professional and maintains confidentiality at all times
  • Excellent interpersonal skills
  • Empathic and supportive to individuals asking for guidance and help
  • Able to work to deadlines and ensure that work is accurate and to a high standard Flexible Team player

Essential Experience:

  • Experience of working within an HR team
  • Comprehensive payroll administration
  • Provision of advice in respect of relevant payroll and benefit policies and procedures
  • Comprehensive understanding of HR databases


To be considered for this vacancy, please click here to email us your CV.

Vacancies List:

“At Kingston Smith, we’ve worked with Caroline for over 20 years and I am very happy with the service we’ve received. She is always extremely helpful and quick to respond to vacancies. The high-calibre candidates she sources have helped us to build a very effective, expert workforce.”
- Maureen Penfold (Managing partner) 

"Caroline and the team have an extensive knowledge and background within the recruitment sector and work with a wide network of people with a range of job disciplines. They work effectively and are quick to put forward candidates who closely match what we’re looking for. After working with them for the past 15 years - I couldn’t recommend them enough!"
- Garry Payne (Head of HR)