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Legal Admin

Legal Administrator

we are looking for a first jobber or someone who would like a career in Legal, full training given, will be doing admin and secretarial duties

Location: Chesham

This role will also support the other legal administrators in the team on all administrative matters undertaking a number of key routines, non-routine and project-related tasks.

Key Responsibilities

1. Billing tasks to include:

  • Preparation of bills in accordance with procedures, to include collating disbursement receipts, liaising with accounts and preparing all documentation to be sent to the client in accordance with defined procedures
  • Closing of files, filing and general housekeeping of files including checking and writing off balances on files that are ready for closure
  • Dealing with telephone queries from clients and accounts in relation to bills

2 Administrative tasks to include:

  • Audio and copy typing.
  • File opening in accordance with procedures to include data input, completion of internal forms and procedures, preparation of anti-money laundering documentation, setting up the paper file and file labels, preparing the initial letters for fee earner review
  • File closing in accordance with procedures to include data input, checking ledger balances, filleting files, returning client documents, completion of internal forms
  • Filing timesheets, incoming correspondence, outgoing copies, invoices, reports and paper files in/out of the filing system. Assisting with file checking and organising in preparation for semi-annual quality audits.
  • Checking deeds in and out of the deeds storage facility. Collecting deeds from the floor and returning them to storage.
  • Printing, scanning, copying documents. Generally liaising with the document management centre on document production/collation tasks.



To be considered for this vacancy, please click here to email us your CV.

Vacancies List:

“At Kingston Smith, we’ve worked with Caroline for over 20 years and I am very happy with the service we’ve received. She is always extremely helpful and quick to respond to vacancies. The high-calibre candidates she sources have helped us to build a very effective, expert workforce.”
- Maureen Penfold (Managing partner) 

"Caroline and the team have an extensive knowledge and background within the recruitment sector and work with a wide network of people with a range of job disciplines. They work effectively and are quick to put forward candidates who closely match what we’re looking for. After working with them for the past 15 years - I couldn’t recommend them enough!"
- Garry Payne (Head of HR)