About the role:
The hours are Monday to Thursday - 8.00am-4pm and Friday 8.00am- 3.30pm.
This will be term time only and to start Monday 29 October 2018 until July 2019.
Hours: 37 hours per week,
Main Duties and Core Accountabilities:
To ensure a high standard of administrative and management support for the Executive, in order to assist in the smooth running of all his/her activities, working under their supervision but expected to exercise considerable initiative in performing delegated duties, seeking the necessary advice, where appropriate.
To make appointment and plan the Executive diary.
To deal with external stakeholder queries - especially in the absence of the Executive and decide how to screen telephone calls, enquiries and requests and handle them or delegate to others as appropriate, using discretion in providing information both within and outside
To deal with correspondence and writing letters and taking dictation and minutes.
To welcome and look after external visitors on behalf of the Executive and ensure refreshments are available.
To produce agenda for meetings as required by the Executive .
To liaise with the Office Manager to set up efficient and effective Office Management systems and procedures.
To support the Office Manager with the supervision of administrative staff to ensure excellent, consistent administrative support is delivered
To supervise the production of correspondence, reports and newsletters and, where appropriate, confidential correspondence and reports, ensuring consistency in format.
To ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes a positive image of the Business
To prioritise such telephone calls to the Executive, providing assistance where possible, referring more complex queries to the relevant SLT member or other member of staff, ensuring action is taken and reporting results to the Executive .
To establish a business-like office environment.
To supervise the arrangements for all relevant meetings as requested, including room booking, preparation of materials and minute taking, in order to ensure their timeliness and smooth running.
To be considered for this vacancy, please click here to email us your CV.
“At Kingston Smith, we’ve worked with Caroline for over 20 years and I am very happy with the service we’ve received. She is always extremely helpful and quick to respond to vacancies. The high-calibre candidates she sources have helped us to build a very effective, expert workforce.”
- Maureen Penfold (Managing partner)
"Caroline and the team have an extensive knowledge and background within the recruitment sector and work with a wide network of people with a range of job disciplines. They work effectively and are quick to put forward candidates who closely match what we’re looking for. After working with them for the past 15 years - I couldn’t recommend them enough!"
- Garry Payne (Head of HR)