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Part Time Secretary

Part-time: 20 hours per week over 5 days, term time only, 33 weeks each year

A vacancy has arisen for a Secretary to provide administrative and secretarial support as well as occasional assistance to other members of the Senior Management Team. It is a varied role, with the opportunity for involvement in activities such as the coordination of meetings, maintenance of compliance and procedural documents, planning of annual events and preparation of office correspondence.

This role will suit a candidate with demonstrable administrative experience and a high level of IT proficiency. They will be organised, flexible, efficient and able to maintain strict confidentiality.


  • High level of IT proficiency including Word (including mail merge), Excel, the internet and email
  • Excellent organisational skills, with the ability to work as part of a team and on own initiative
  • Excellent oral and written communications skills
  • Professional telephone manner
  • Ability to think and work quickly and calmly when under pressure
  • Initiative and common sense
  • Able to work to tight deadlines and manage conflicting priorities
  • Excellent time-management skills and the ability to prioritise workload
  • Able to deal professionally with a variety of individuals


  • Familiarity with databases

Personal Attributes

  • Pleasant, outgoing personality with excellent interpersonal skills
  • An empathetic and friendly approach to staff, prospective parents and applicants, and current pupils
  • Highly motivated, pro-active and flexible
  • Reliable and approachable
  • Conscientious and able to remain calm in stressful and pressurised situations
  • Takes pride and responsibility for work done
  • An effective team player


To be considered for this vacancy, please click here to email us your CV.

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“At Kingston Smith, we’ve worked with Caroline for over 20 years and I am very happy with the service we’ve received. She is always extremely helpful and quick to respond to vacancies. The high-calibre candidates she sources have helped us to build a very effective, expert workforce.”
- Maureen Penfold (Managing partner) 

"Caroline and the team have an extensive knowledge and background within the recruitment sector and work with a wide network of people with a range of job disciplines. They work effectively and are quick to put forward candidates who closely match what we’re looking for. After working with them for the past 15 years - I couldn’t recommend them enough!"
- Garry Payne (Head of HR)