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Personal Assistant

Will suit a recent graduate that would like to start their career as a PA or someone with some experience. Salary dependant on experience.

RESPONSIBILITIES

  • Manage the diaries and schedules of the CEO and Chairman.
  • Perform reception duties such as answering the phone, meeting and greeting visitors at all levels of seniority
  • Signing in visitors and supplying them visitor's badges and ensuring that they have read the fire safety information 
  • Manage the travel budget and set-up a preferred supplier for travel 
  • Book business travel arrangements, including flights, transportation, and lodgings for the CEO and her direct reports 
  • Support the CEO and her direct reports with expenses, catering arrangements, and internal meetings
  • Liaise with other staff members on behalf of the CEO
  • Prepare a monthly travel report to share with CEO
  • Completing administrative requests including research, projects, document preparation, gathering information; preparing and editing documents and creating/designing presentations with graphics
  • Prepare meeting agendas and take minutes during meetings for the CEO 
  • Coordinating on-site and off-site events
  • Liaise with clients and business guests
  • Solve simple IT problems and contact the IT department when necessary
  • Maintain a strong working relationship with other relevant departments, including HR, IT, Sales, and PR
  • Update the intranet site with useful information e.g. contact list, key business changes on behalf of the CEO 
  • Ad hoc duties including all general administrative and clerical tasks running errands as and when requested

Interested?

To be considered for this vacancy, please click here to email us your CV.

Vacancies List:

“At Kingston Smith, we’ve worked with Caroline for over 20 years and I am very happy with the service we’ve received. She is always extremely helpful and quick to respond to vacancies. The high-calibre candidates she sources have helped us to build a very effective, expert workforce.”
- Maureen Penfold (Managing partner) 

"Caroline and the team have an extensive knowledge and background within the recruitment sector and work with a wide network of people with a range of job disciplines. They work effectively and are quick to put forward candidates who closely match what we’re looking for. After working with them for the past 15 years - I couldn’t recommend them enough!"
- Garry Payne (Head of HR)