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Purchase Ledger Clerk

Job Description:

  • Input Suppliers Invoices/Credit Notes on our system via the PO (Multi Currency)
  • Able to resolve queries between our Purchase Orders and the Suppliers Invoice
  • Paying Suppliers by cheque and transfers by using
  • Input and Allocate Payments/Discount on to the Suppliers Account
  • Setting up new Suppliers, Credit Check and Validate their VAT number
  • Check Suggested Payments List with the Invoices before Cheques are printed
  • Reconcile/File Supplier Statements and request copies of missing Invoices/Cr Notes
  • Submit Intrastats for EC Purchases to the HMRC monthly
  • Update ongoing Spreadsheets for Discount, Awaiting Credits etc.
  • Filing Invoices / Credit Notes in Due Date and when paid in Durbin reference order
  • Ad-hoc duties as and when required

It’s imperative that the successful applicant meets the following criteria:

  • Must have at least 2 years experience in a Commercial Business working on the Purchase Ledger
  • Very important that they have entered invoices via the Purchase Order and able to reconcile the PO with the stock that’s booked in by our warehouse staff.
  • Good Mathematical skills and have the ability to work out and understand queries Fast and accurate data entry skills (enter at least 40 invoices an hour)
  • Exceptional attention to detail, time management skills and able to multitask.


To be considered for this vacancy, please click here to email us your CV.

Vacancies List:

“At Kingston Smith, we’ve worked with Caroline for over 20 years and I am very happy with the service we’ve received. She is always extremely helpful and quick to respond to vacancies. The high-calibre candidates she sources have helped us to build a very effective, expert workforce.”
- Maureen Penfold (Managing partner) 

"Caroline and the team have an extensive knowledge and background within the recruitment sector and work with a wide network of people with a range of job disciplines. They work effectively and are quick to put forward candidates who closely match what we’re looking for. After working with them for the past 15 years - I couldn’t recommend them enough!"
- Garry Payne (Head of HR)