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Key Responsibilities
Responsibility for Front of House service delivery including, but not limited to answering telephone calls (internal and external), hospitality and meeting and greeting of clients and visitors to the building.
Maintaining electronic and hard copy diary bookings, maintenance of booking system for meeting rooms.
Setting up and maintenance of clean, clutter free Reception and meeting rooms and carrying out checks to ensure all areas have been cleaned, tidied and stationery fully stocked.
Monitoring of cleaning to front of house and liaising with cleaning contractor through communications book.
Organising courier collections/taxi bookings and reconciling relevant invoices
Recording of all hand delivered items and arranging delivery to relevant fee-earner
Recording external visitors to the building (other than clients) and informing staff via e-mail of their presence in the building.
Daily notification via e-mail of available Partners as signatories.
Organising lunches for internal and client meetings as required.
Processing of credit/debit card payments, notifying fee-earner/Accounts/Credit Control and keeping central register of transaction.


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Vacancies List:

“At Kingston Smith, we’ve worked with Caroline for over 20 years and I am very happy with the service we’ve received. She is always extremely helpful and quick to respond to vacancies. The high-calibre candidates she sources have helped us to build a very effective, expert workforce.”
- Maureen Penfold (Managing partner) 

"Caroline and the team have an extensive knowledge and background within the recruitment sector and work with a wide network of people with a range of job disciplines. They work effectively and are quick to put forward candidates who closely match what we’re looking for. After working with them for the past 15 years - I couldn’t recommend them enough!"
- Garry Payne (Head of HR)