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Supply Chain Assistant

About the role:

Key Responsibilities:

  • Responsible for the processing and delivery of sales orders into UK retailers and for International collections, to ensure stock gets to the right place on time.
  • Supporting Intercompany stock transfers between two companies.
  • Communicating with logistics partner and stock controllers on a daily basis to ensure stock is delivered as expected, dealing with any problems that arise in a timely and effective manner.
  • Managing the accurate import of traceability data into Microsoft NAV, for both sales orders and purchase orders.
  • Maintain database of "Proof of Delivery" PODs. Chasing any documents that are missing to ensure records are as complete as possible.
  • Recording and investigating any shortages to retailers. To ensure we invoice the correct amount.
  • Assisting with the data input and maintenance of the company purchase forecast.
  • Accurately raising and amending purchase orders, as instructed.
  • Recording and working to improve all service levels associated with our UK retail customers.
  • Other ad hoc tasks, as required.

Key Technical Skills/Knowledge/Professional Qualifications Required:

  • Graduate level, numerate degree. With 1 year of work experience.
  • Working knowledge of Excel, and general computer literacy across Outlook, Word, PowerPoint etc.
  • Experience using a general ledger system preferred, but not essential.

Key Personal Skills Required:

  • Be pro-active and have a can-do attitude in order to do work on all Supply chain topics as part of a small team.
  • Attention to detail essential. Must be conscientious about accuracy when dealing with precise information (dates, stock lines, customers, suppliers, prices, volumes etc).
  • Able to form working relationships and develop a network inside and outside of the Company. Able to persuade (for example to accept stock, to make stock, prioritise stock picking and avoid fines).
  • Strong communicator, with the ability to handle complex information.
  • Able to organise themselves, develop new processes and work to real life stock related deadlines.
  • The ability to think differently, have fresh ideas, and bring a unique perspective in order to solve challenging and time sensitive problems as a part of a team.


To be considered for this vacancy, please click here to email us your CV.

Vacancies List:

“At Kingston Smith, we’ve worked with Caroline for over 20 years and I am very happy with the service we’ve received. She is always extremely helpful and quick to respond to vacancies. The high-calibre candidates she sources have helped us to build a very effective, expert workforce.”
- Maureen Penfold (Managing partner) 

"Caroline and the team have an extensive knowledge and background within the recruitment sector and work with a wide network of people with a range of job disciplines. They work effectively and are quick to put forward candidates who closely match what we’re looking for. After working with them for the past 15 years - I couldn’t recommend them enough!"
- Garry Payne (Head of HR)