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Temp HR Data Specialist

This is to start the 13th March until the 14th june 2019

Job Purpose

Responsible for changes to employee electronic records on HR Information System (iTrent).

Able to offer an effective support service to end users of the iTrent system within the HR community. Undertake project work within the team and work under minimal supervision.

Key Accountabilities

  • Ensure data entered in a timely manner in association with payroll cut-off dates
  • Excellent quality of input
  • Accuracy and timeliness of requests to non-batched reports
  • Manage HR Data Team Mailbox on rota
  • Knowledge of departmental structures
  • Accurate data entry and alignment of iTrent positions with organisational structures
  • Audit trail for each transaction, in line with corporate standards
  • Excellent customer service skills
  • Attendance at and contribution to meetings as required by Senior HR Data Specialist and HR Data Manager
  • Training of HR Community on iTrent systems i.e. iTrent, myDetails, People Manager

Knowledge and Experience

  • Data entry changes to employee electronic records including new starters, absence and leavers etc
  • Excellent analytical skills with the ability to problem solve and interpret varying types of people related information
  • Plan, organise and prioritise workload on a daily/weekly/monthly basis
  • Liaison with Payroll and IT Support Team to resolve queries
  • Manage operational changes to the company structure
  • Assisting HR teams with iTrent queries in a constructive and timely manner
  • Design and deliver iTrent training to new HR Data Specialists ensuring end users are fully competent with the system
  • To advise and support the wider HR community with access to the HR system
  • Contribute to the development of iTrent modules and associated user acceptance testing
  • Ad hoc project work


  • Previous data entry experience using HR Information System (essential)
  • High attention to detail, accuracy and speed of input (essential)
  • Excellent customer service skills (essential)
  • Demonstrable planning and prioritising skills (desirable)
  • A strong communicator both verbally and in writing
  • Aptitude to learn new system
  • Ability to work under pressure to tight deadlines
  • Strong team player


To be considered for this vacancy, please click here to email us your CV.

Vacancies List:

“At Kingston Smith, we’ve worked with Caroline for over 20 years and I am very happy with the service we’ve received. She is always extremely helpful and quick to respond to vacancies. The high-calibre candidates she sources have helped us to build a very effective, expert workforce.”
- Maureen Penfold (Managing partner) 

"Caroline and the team have an extensive knowledge and background within the recruitment sector and work with a wide network of people with a range of job disciplines. They work effectively and are quick to put forward candidates who closely match what we’re looking for. After working with them for the past 15 years - I couldn’t recommend them enough!"
- Garry Payne (Head of HR)